General terms and conditions for support for the production of audiovisual works - 2024

Support
The Swedish Agency for Economic and Regional Growth's financing of eligible production costs.

The support consists of a specified support level (%) of the eligible costs, up to a maximum of the amount of support specified in the decision.

State aid
Public support to organizations engaged in economic activities that fall under Article 107(1) of the EU Treaty¹.

¹ Treaty on the Functioning of the European Union, see also Commission Notice on the concept of State aid within the meaning of Article 107(1) of the Treaty on the Functioning of the European Union (2016/C 262/01).

Production
The production of an audiovisual work from start to final product.

Description of the production
The description of the production and its execution, including production schedules and synopsis, which has been attached to the application.

The beneficiary
The organization that is granted support according to the decision on support.

Confirmation of commitments
The beneficiary's confirmation of its commitments to execute the production in accordance with the decision on support.

Support level
The percentage of the eligible costs that constitutes the support, which is specified in the decision. However, the support will not exceed the maximum amount specified in the decision.

Last update February 16, 2024

2 Executing the production

The beneficiary must execute the production in accordance with the decision on support including the description of the production.

2.1 Laws and regulations

When executing the production, the beneficiary must comply with applicable regulations, laws and rules.

It is the beneficiary’s obligation to apply for the necessary permits to execute the production and to ensure that these are granted.

2.2 Confirmation of commitments

The beneficiary must sign the form "Confirmation of commitments", which is provided by the Swedish Agency for Economic and Regional Growth. The beneficiary must send the signed confirmation to the Swedish Agency for Economic and Regional Growth within 14 days of the decision on support.

2.3 Purchasing

The beneficiary must make purchases in a commercially reasonable manner.

Purchasing in a commercially reasonable manner means:

• exploiting competitive opportunities and
• that tenders and tenderers must be considered objectively so that they can compete on equal terms.

A supplier's organization number or equivalent must be stated on the purchase contract or invoice.

Last update February 16, 2024

3 Changes in the production

3.1 Change of beneficiary

The right to the support may not be transferred without the Swedish Agency for Economic and Regional Growth's written approval. The same applies if the beneficiary's business is wholly or partly sold, or otherwise transferred to another legal or natural person.

The beneficiary shall immediately inform the Swedish Agency for Economic and Regional Growth about

• direct or indirect changes in the ownership of the beneficiary's operation
• change of the beneficiary's company name, authorised signatory or address
• change of plusgiro, bankgiro or other payment account
• change of contact person.

3.2 Changes and additions to the production

The beneficiary must immediately notify the Swedish Agency for Economic and Regional Growth of any significant changes to the description of the production or the production budget. Such changes require approval by amending the decision on support.

The beneficiary must also notify the Swedish Agency for Economic and Regional Growth of other changes in the description of the production in connection with the implementation of the change.

3.3 Changed conditions for executing the production

The beneficiary must immediately inform the Swedish Agency for Economic and Regional Growth if technical, financial or other circumstances arise that have a significant impact on the execution of the production, such as

• if the production is delayed or risks being delayed

• things that may affect the financing of the production
• in case of insolvency².

²Insolvency means that an organization is unable to pay its debts as they fall due and that it is not just a temporary difficulty.

If the beneficiary's financial, administrative or operational capacity to execute the production has deteriorated, the beneficiary may not continue to execute the production without a written approval from the Swedish Agency for Economic and Regional Growth.

Last update February 16, 2024

4 Financial provisions

4.1 Support granted

The beneficiary is responsible for ensuring that the support is used only to cover costs for the production.

4.2 Eligible costs

The eligible costs are the costs which the calculation of the support is based on. The decision on support states the support level applicable to the beneficiary, i.e. the percentage of eligible costs to which the beneficiary is entitled.

For a cost to be eligible, it must, unless otherwise stated in the Swedish Agency for Economic and Regional Growth's decision on support

• have been incurred by the beneficiary
• have been incurred during the production period specified in the decision on support
• be compatible with EU and national regulations, as well as with the conditions of the decision on support
• be reasonable
• be necessary to execute the production in Sweden
• have been incurred solely to execute the production in Sweden.
• be paid
• be substantiated by the beneficiary by means of copies of invoices, accounting records or other documents that have been recorded in accordance with generally accepted accounting principles.

Production costs must be accounted for separately from other costs of the beneficiary. Eligible costs must be accounted for separately from other production costs.

A cost is not allowed to be covered twice by public support.

The types of costs that are eligible are stated in the call for proposals.

The following costs are not eligible unless otherwise stated in the decision on support

• interest payments
• fines, sanction fees or court costs
• costs for registration of title or title deed costs
• floating charges
• advertising and marketing costs
• entertainment and representation expenses
• operational costs not related to the production
• investments in film infrastructure
• depreciation costs.

VAT is normally not a cost and is therefore not an eligible cost.

An assessment of whether a cost is fully or partially eligible is made in connection with the Swedish Agency for Economic and Regional Growth's review of the application for payment.

4.3 Payment of support

For the support to be paid, the beneficiary must apply for payment. The application must be made via www.minansokan.se External link. and be signed by an authorized representative of the beneficiary.

The decision on support states when the application for payment is to be made.

Requirements for the content of the application for payment of support are set out in the application form at www.minansokan.se External link. and in the handbook for support for the production of audiovisual works on the website of the Swedish Agency for Economic and Regional Growth.

For the support to be paid

• the application for payment must be submitted to the Swedish Agency for Economic and Regional Growth in time.
• the production must have been carried out in accordance with the decision on support, including its conditions and the description of the production.
• the costs reported in the application for payment must be eligible.

• the Swedish Agency for Economic and Regional Growth must have received all documents and supplements that have been requested.

The Swedish Agency for Economic and Regional Growth can decide that a granted support should not be paid in whole or in part

• if, by providing false, misleading or incomplete information, or by any other means, the beneficiary has caused an incorrect decision or an excessive amount of support to be decided
• if for other reasons the support was wrongly decided or overestimated, and the beneficiary should have realized this
• if the support has not been used or there is reason to believe that the support will not be used for the purpose for which it was granted.
• If the beneficiary has not complied with the conditions of the support.

Last update February 16, 2024

5 Information about the Swedish Agency for Economic and Regional Growth as a financier

The beneficiary must state that the production has been financed with the help of support from the Swedish Agency for Economic and Regional Growth in the opening and/or closing credits of the production. See the Swedish Agency for Economic and Regional Growth's handbook for Support for the production of audiovisual works for further instructions.

Last update February 16, 2024

6 Audit, monitoring and evaluation

6.1 Availability of documents and on-the-spot checks

During the execution of the production and for a period of ten (10) years after the final payment decision, the following bodies are entitled to audit, monitor and evaluate the production

• The Swedish Agency for Economic and Regional Growth
• national audit bodies
• national control bodies
• The European Court of Auditors
• The European Commission
• a person designated by these bodies.

The above-mentioned have the right to obtain all documents that can provide information on the conditions of the production, such as financial conditions. The beneficiary should therefore keep all documents relating to the production.

The beneficiary shall also give the Swedish Agency for Economic and Regional Growth or a person appointed by the Agency the opportunity to inspect the production on site.

The beneficiary shall, at its own expense, provide all material and other information in accordance with the Swedish Agency for Economic and Regional Growth's instructions and requests.

6.2 Auditor's certificate

If the Swedish Agency for Economic and Regional Growth so requests, an auditor's certificate shall be submitted to the Agency. In the certificate, the auditor shall certify that the information submitted is correct. The certificate shall otherwise be drawn up in accordance with the Agency’s instructions.

The certificate must be issued by an approved or authorized auditor.

Last update February 16, 2024

7 Repayment and recovery

The beneficiary is wholly or partly liable for repayment if any of the grounds set out in the fifth paragraph of 4.3 above is present. In addition, the beneficiary is liable for recovery if it has received more money than it is entitled to according to the Swedish Agency for Economic and Regional Growth's decision on support. In that case, the beneficiary is obliged to repay the excess amount.

If a repayment obligation exists, the Swedish Agency for Economic and Regional Growth will make a decision on recovery. Interest will be levied from 30 days after the recovery decision at an interest rate corresponding to the state's lending rate plus two percentage points, unless otherwise stated in the Agency's recovery decision.

If the support is found to constitute illegal state aid, the Swedish Agency for Economic and Regional Growth will recover the amount plus interest in accordance with the Act (2013:388) on the application of the European Union's state aid rules.

Last update February 16, 2024

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Last update February 16, 2024