Apply for payment and report

You receive payment of support by submitting an application for payment after the costs have been incurred. The payment of support amounts to a maximum of 25 percent of the eligible costs incurred and reported by you. You can access the application form by logging in to Min ansökan, going to your case and clicking on "Apply for payment". The call for proposals specifies the latest date for submitting an application for payment.

You enter your costs broken down into the cost categories of salaries, purchases of services and purchases of goods in Min ansökan. There you can also see the remaining costs to be accrued. The amounts are based on what was granted in your application minus previously accrued costs.

If there has been a change of more than 20 percent (and at least 50,000 Swedish kronor) compared to the approved budget in an individual cost category, you should contact us to reallocate between cost categories.

If there has been a minor reallocation between cost categories, you can report it directly in the table above.

Only when the Swedish Agency for Economic and Regional Growth decides on payment will the amount of support be final. If the eligible costs are lower than stated in your application, the final amount will be reduced accordingly. If the eligible costs are lower than 4 million Swedish kronor, no support will be paid out.

Please note that the dates you indicate in the application for support refer to when you plan to submit an application for payment. The actual payment of support is made after review and approval of the reported eligible costs.

Last updated September 6, 2023

Requirements on reported costs

For a cost to be eligible, it must, unless otherwise stated in the Swedish Agency for Economic and Regional Growth's decision on support,

• have been incurred by the beneficiary

• have arisen during the production period as stated in the Swedish Agency for Economic and Regional Growth's decision on support
• be compatible with EU and national regulations, as well as with the conditions of the Swedish Agency for Economic and Regional Growth's decision on support.
• be reasonable
• be necessary to carry out the production in Sweden
• have been incurred to carry out the production in Sweden
• be paid within the time period decided in the decision on support
• be substantiated by the beneficiary by means of copies of invoices, accounting records or other documents that have been recorded in accordance with generally accepted accounting principles

Eligible costs must be accounted for separately from other production costs.

A cost is not allowed to be covered twice by public support.

Last updated September 6, 2023

Documentation for applications for payment

You must attach

1. Excerpts from the ledger, which confirm, separate cost items and clearly show the eligible costs for which you have received support. The excerpt must be attached both as a printout of the general ledger directly from the accounting system in PDF format and a verification list in Excel format. The verification list in Excel format must show:

• cost items and amounts in Swedish kronor
• Eligible costs divided into goods, services and salaries, for example by colour coding and separate totals that match the amount applied for.
• which country a cost relates to if cost items or parts of cost items relate to production abroad.

2. Personnel cost statement (according to the template) payslips and copies of A-tax certificates for any temporary workforce.

Upon request, you must provide documentation such as contracts, invoices or receipts, to verify that

• the purchase of goods/services are from companies that are liable to pay tax in Sweden
• salaries are paid to employees who are liable to pay tax in Sweden
• the cost item is linked to the Swedish part of the production.

Please note that invoices that comply with the Swedish Tax Agency’s definition of a complete invoice are required for all purchases over a total of 4,000 Swedish kronor (including VAT). The requirement for invoices for all purchases over a total of 4,000 Swedish kronor (including VAT) does not imply that these purchases must be invoiced but rather that certain information must be stated by the proof of purchase. If you make a purchase in a shop, you can ask the seller for a complete invoice later. Invoices must be issued to you, the recipient of support, and the invoice must indicate that the purchase is linked to the production in question, for example by the name of the production or a reference/project number.

Questions and answers on specific accounting items

How do I account for compensatory leave and overtime?

• Remuneration for overtime is included in the actual monthly salary for the month in question in the personnel cost statement (according to the template).

How do I account for daily allowances?

• You report daily allowances under hourly staff in the staff cost summary (see template). Instead of hourly wages, report the allowance per day, and instead of the number of hours, fill in the number of days. Also write a comment that this is what you have done for each item.

How do I report holiday pay?

• You can only report holiday pay if it has been paid, and then you report it as an actual monthly cost for the current month together with the salary cost in the personnel cost statement (according to the template).

What counts as ancillary labour costs?

• Statutory employer's contributions and collectively agreed or similarly determined social security contributions (e.g. pension costs, payroll taxes, insurance costs, etc.)

Last updated September 6, 2023

Signing an application for payment and signature documentation

When you submit the application for payment, it must be signed by an authorised signatory. If the person who filled in the application for payment is an authorised signatory and has logged in to My Application with BankID, you can also sign the application with BankID when it is submitted.

If the person handling the application for payment is not an authorised signatory, submit the application as usual, either with BankID or without BankID. After submitting the application for payment, you must supplement it with a signature form. The signature form will be available after you have submitted the application for payment.

You can download the signature form by clicking on "View application for payment" under My Pages, followed by "Print signature form" in the top right-hand corner. The signature form must then be printed and signed by an authorized signatory, and then scanned and sent to us. You can submit the signature form by going to your case in Min ansökan. Under "Do you need to add additional information?" you will find a link to a completion form where you can attach the document. You can also email it to us at avi@tillvaxtverket.se

Last updated September 6, 2023

Auditing and follow-up

The recipient of support has an obligation to cooperate with and assist the Swedish Agency for Economic and Regional Growth in any follow-ups and audits that the agency may decide to conduct. The recipient of support must provide the Swedish Agency for Economic and Regional Growth, or another party appointed by the agency, with the opportunity to inspect the production on site.

The following bodies retain the right to audit and follow up the production:

• The Swedish Agency for Economic and Regional Growth
• national auditing bodies
• national inspection bodies
• The European Court of Auditors
• The European Commission
• a person designated by these bodies.

The beneficiary is required to save all documents related to the production for ten years after the date of the Swedish Agency for Economic and Regional Growth's last decision on payment. The recipient of support must, at their own expense, provide all material and other information in general as instructed and requested by the Swedish Agency for Economic and Regional Growth.

Last updated February 16, 2024