Payments and reporting

For approved projects

Progress and Final Reporting

During the project period one Narrative progress report is required for Planning Grants, while three Narrative progress reports are required for Demonstration Project grants. At the end of a project a Final report is required for each grant.

These reports should show your performance, progress and outcome in relation to the objectives stated in your application and the approved decision. Please answer the questions in the report in a descriptive form in order to explain the project situation.

Financial Reporting

Please note that:

  • Request for payment should be submitted together with the progress/final report.
  • Request for payment should be sent to: Demoenvironment@tillvaxtverket.se and not registered through "Min ansökan".
  • Financial reports must be submitted in Swedish krona (SEK). Any conversion of local currency into SEK must be documented in writing, and is subject to Tillväxtverket’s approval.
  • From the start of the project you need to keep separate project accounting so that the total costs and income of the project are clear and easily shown, either through separate book-keeping for the project or by using a separate project/cost code for the project costs and income.
  • Only costs that have been incurred within the project period are eligible for the grant
  • Payments are made retrospectively, and must be based on actual costs. All claimed costs must have been paid before you submit the request for payment.
  • All costs for external services must be supported by an invoice or other specification which clearly state when the service was delivered, who delivered the service, the amount of time spent, the cost per unit of time and a description of the service. You also need to have a contract with the service provider.
  • All requests for payment must be signed by a registered auditor, authorized public accountant, or the equivalent. An audit certificate verifying the accuracy of your attached financial statements must also be included

Documents for your reporting

Below you can find a list of required documentation that needs to be attached to your reporting and request for payment. More details are found in the General Conditions.

General conditions_Planning GrantPDF

General conditions_Demonstration GrantPDF

Please attach the following documents to your reporting. We will only go through requests that have all the required information, hence, making sure all the documents are there when you submit the request:



How will the grant be paid?

Tillväxtverket pays the approved costs retrospectively and the Grant Recipient must show that its share has already been paid. The Grant will be disbursed as follows:

20 %- of the approved grant after the technology has been ordered and paid from the partner

60 % - of the approved grant when the technology is in use and an onsite monitoring inspection has been conducted

20 % - of the approved grant after marketing and communication activities have been carried out in accordance with the agreed project plan

Financial documentation:

  • Income and expenditure statement
  • Extract from the general ledger for the project
  • List of Expenditures specifying all claimed costs (see above link)
  • Copies of all invoices included in the requisition
  • Copies of bank statements/documents to prove invoices have been paid
  • For claimed costs for external services, attach CV’s for consultants and contract with the service provider.
  • Audit certificate. The audit certificate shall be made in accordance with internationally recognized audit standards issued by IAAS. The certificate shall include the name, title, phone number and authorisation of the auditor.
  • Information on how the local currency/SEK exchange rate has been calculated.
  • Travel costs that include increased living expenses equivalent to a per diem for the country in question, must be in accordance with the regulations of the Swedish Tax Authorityexternal link, opens in new window (= In this link you can find a list of countries and the amount for current year)

Changes to your project

Tillväxtverket requires advance notice of any substantial changes to your project plan, timeline, project activities, budget etc. 

If you make such changes without first consulting with Tillväxtverket, all or part of your grant may be cancelled. You may also be required to repay the grant (see the General conditions)